1. Payroll Processing & Pay Run Management

We execute accurate and timely weekly, bi-weekly, semi-monthly, or monthly payroll runs. Our team verifies employee hours, PTO, overtime, bonuses, commissions, shift differentials, new hire data, and benefits deductions. We eliminate payroll errors and ensure employees are paid correctly, on time, every time.

Our Payroll Services

2. Federal, State & Local Tax Withholding

Payroll taxes in the U.S. differ by geography. We handle:

• Federal tax withholding

• FICA (Social Security & Medicare)

• FUTA/SUTA

• State income tax

• City and county payroll taxes

• School district taxes

Our experts ensure accurate calculations and compliance with IRS and state guidelines.

3. Filing Payroll Tax Returns (IRS & State Agencies)

We prepare and file:

• Form 941 (Quarterly Federal Return)

• Form 944 (Annual Federal Return)

• Form 940 (FUTA)

• State unemployment returns

• State withholding returns

We ensure timely filing and payment to avoid penalties.

4. W-2, W-3, & 1099 Preparation and Filing

We prepare and distribute year-end wage and tax forms including:

• Employee W-2s

• Employer W-3

• Contractor 1099-NEC

We verify employee data, wages, taxes, and benefits to ensure accurate reporting to the IRS and SSA.

5. Multi-State Payroll Compliance

U.S. companies employing remote or distributed workers must comply with payroll rules for each state. We manage:

• Nexus identification

• State payroll registration

• State-specific overtime and break rules

• Local tax codes

• State disability insurance

• Paid family leave requirements

We keep your payroll compliant even as your workforce expands.

6. New Hire Reporting & Onboarding

We register new hires with state agencies, verify documentation, and ensure accurate onboarding into payroll systems, reducing compliance gaps and administrative delays.

7. Employee Benefits & Deductions Administration

We manage payroll integrations for:

• Health insurance

• 401(k) and retirement plans

• HSA/FSA deductions

• Union dues

• Wage garnishments

• Child support orders

All deductions are calculated and processed per federal and state rules.

8. Payroll Reconciliations & Audit Support

We perform payroll-to-GL reconciliation, tax reconciliation, benefits reconciliation, variance analysis, and year-end balancing. Our structured payroll documentation supports IRS audits, external audits, and internal reviews.

9. PTO, Vacation & Sick Leave Tracking

We manage:

• State-mandated sick leave laws

• Accrual policies

• Paid family leave programs

• Vacation tracking

• Holiday pay

Our systems ensure accurate accruals and compliance.

10. Payroll System Setup & Migration

We assist companies in setting up or migrating payroll systems such as:

• ADP

• Paychex

• Gusto

• QuickBooks Payroll

• Rippling

• Paylocity

• Zenefits

Our experts configure tax profiles, earning codes, deductions, and reporting workflows.